The data entry tab will open up a list of department stores which will lead you to the Staffing work log confirm screen.
Work Log dashboard.
The work log dashboard shows the status of the roster for the current week, “Open”, “Locked” or “Approved” in this example the status of the roster is “Open” (1). If the Dashboard display is “New”, this indicates that there is no roster in place for that week. A different week/day can be selected by using the direction arrows or the calendar (4) or select a different store using the “Department” drop-down menu.
You will only be able to confirm hours worked for the current day or previous days, this can be done by selecting the “View & Confirm” (1) link. Once the work log has been confirmed it will be displayed on the dashboard as a “Confirmed” green circle with a tick (2) After the work log has been confirmed if either the work log or the roster page is amended, the confirmed icon will be replaced with a “Changed” red triangle with an exclamation mark (3) and you will need to go back into the work log and reconfirm any changes.
Confirming hours worked
Click “View & Confirm” from the work log dashboard to access your selected day’s details. Any shifts that need to be confirmed will appear in the “To Action” section of the
To confirm a shift right click to view a list of options for Biometrics right click and select “Match Biometrics.” Any changes made via the work log screen will automatically amend the times/details shown on the main roster page. Selecting the Action icon (2) will give you an option to “Add Work Shift” or, “Add Time Off Request.”
To adjust a staff members hour who has gone sick for part of their shift, first amend the shift time to the hours worked using the “Change Details” icon and then create a “Time Off Request” for the remainder of the hours the staff member went sick. If the sickness was for the full shift hours remove the shift and replace with a Sick request. .
A shift is only automatically confirmed if both scans are having been done and they fall within set parameters. Outside of these conditions, an exception will be created that will need to be actioned. Shifts that need to be confirmed can be found in the “To Action” section of the work log screen.
Click on the shift box and select “Match Biometrics” and from the dropdown list. Any shifts that have been completed will be already displayed in the Scan time section in green (1). To view any available scans that have not been matched to either the start or finish time of a shift, select the “?” icon to display a list of available scan time and the “No Match” option. Select the scan that you want to attach to the shift time and make any changes to the confirmed time as required. Then, select the "Save & Confirm" icon.
Once all the shifts have been confirmed the "Confirm work log" banner option will appear. Click on the banner to confirm the shifts for the day.
The worklog confirmation will record the time and the name of the person confirming the day’s entries.